Commonly asked questions
1. What is Systematic Land Titling?
1. What is Systematic Land Titling?
2. What are the steps for Systematic Land Titling?
Enumeration – Medici Land Governance enumerators will go door to door to collect landowner’s personal information. The landowner will be required to show the property boundaries to the enumerator by walking around the property.
Verification and Adjudication – Once information has been collected and processed, the landowner will receive an SMS requesting them to come to a designated centre to verify that the information collected is correct. If there is a dispute about the land, an adjudicator will be on hand to try and resolve it. If that fails, the matter can be taken to court.
Issuance of offer letter – The landowner will receive an SMS with details of the time and location for them to collect their Offer Letter.
Issuance of certificate of title – To obtain a Certificate of Title, the landowner will be required to pay fees at a designated bank.
3. What documents are needed for Systematic Land Titling?
- Invitation to Treat
- Offer Letter
- Land record card
- Occupancy License
- Utility Bill (electricity, water)
- Council Rate Bill
- Letter of Sale
- Deed of Gift
- Foreigners who own properties with NRC’s are required to present a Resident’s Permit
- Non-Governmental/Non-Profit Organizations such as Churches, Trusts and Associations are required to present a Certificate of Registration issued by the Registrar of Societies and a Certificate of Incorporation under the Land (Perpetual Succession) Act Cap 186 issued by the Ministry of Lands.
- Businesses and Companies are required to provide the Certificate of Incorporation issued by Patents and Companies Registration Agencies (PACRA)
4. Can the landowners leave their documents with a reliable person at the property if the landowner is not available?
5. How long does it take to get a Certificate of Title once my data has been collected?
6. What is the cost of the Certificate of Title?
|Land classification||Fee to be paid in 3 years||Minimum fee to be paid for the Certificate of Title|
|Low cost residential areas||3,122||1,000|
|Minimum cost residential areas||3,500||1,308|
|High cost residential areas||4,200||1,385|
7. How does one make payment for a Certificate of Title?
- To make payments, take your Offer Letter to any one of the following Banks:
- Make a minimum payment of 1000 Kwacha
- Use your property number as your reference for the payment
- Take your bank deposit slip to the Ministry of Lands
- The Ministry will then start to process your Title
– Soweto Market Branch
– Freedom Way Branch
– Ministry of Lands Branch
– Soweto Market Branch
– All Branches
Headquarters where you will be issued with a Government Receipt
8. Should the payments be to the Ministry of Lands or the Local Authority?
Payments in the Systematic Land Titling Program should be made to the Ministry of Lands and Natural Resources
9. Should we pay the enumerators?
No enumerator should be paid! The enumeration process is free.
10. What happens to ones Occupancy License after being issued with a Certificate of Title?
The Occupancy License becomes invalid after the Certificate of Title is issued.
11. What happens to the money paid for the Occupancy License?
The Systematic Land Titling does not consider other processes that took place before.
12. What about arrears owed to the Local Authority?
Your Local Authority will give guidance on this issue of arrears and other council fees.
13. What is a Certificate of Title?
A Certificate of Title is a state issued document that identifies the legitimate owners of property. It is the evidence of possession of the right of ownership.
14. What are the benefits of a Certificate of Title?
- Security of land tenure.
- Allows a landowner to access loans from Financial Institutions as it can be used as surety.
- It increases people’s chances of taking part in capital market transactions as well as economic development of the country.
- Protect the landowner’s family, especially the wife and children in the event of death.
- Allows for the property to be inherited by one’s children.
15. What is the difference between the Council’s Title and the one from the Ministry of Lands and Natural Resources?
16. What is joint ownership?
17. Can I include my spouse as a joint owner to property?
18. The Council has already evaluated our property, should we go through this again with Medici?
19. What do you do when the wrong boundaries are drawn?
- Boundaries should be checked during the public display and community verification.
- If the correction is not applied by the time of issuance of Certificate of Title, the Ministry of Lands should be visited to send a surveyor to check and verify the boundaries.
20. How are you dealing with people who sold and sub-divided their land?
21. How will you deal with disputes?
22. Will you demolish the properties that are partially built on the roads and will the landowners be compensated?
23. What happens to those who were given land by political leaders?
24. Why are you only titling selected areas?
25. What about people who have paid their headman for traditional land?
26. What do you do when the Land owner was captured but did not receive SMS to advise them of the next stage?
27. What do you do when the landowners would like to expedite the process because they want to sell their property or get a loan?
28. What do you do when a landowner cannot locate their property on the map?
29. What do you do when a landowner would like to change ownership after receipt of the Certificate of Title has been issued?
30. What do you do when there are errors (Names etc.) on the Certificate of Title?
31. Does the Systematic Land Titling Program address the disadvantaged position of women and other vulnerable groups?
32. What do you do when a landowner is unable to come and verify due to challenges in mobility because of old age, an illness or disability??
33. What do you do when the landowner has long been deceased and the grand children are the only survivors-and no administrator has been appointed?
34. How do you deal with a situation where the landowner is deceased?
35. What do you do when the property owner lives in another town or country or just can’t come due to work?
36. What do you do when there is a language barrier?
37. Why was our block skipped both in the first and second phases or landowner’s information not found after collection by an enumerator?
38. Why has my neighbour managed to get an offer letter, yet I haven’t and we both sit on titled land?
39. What is the difference between Medeem and Medici?
Medici has signed a Memorandum of Understanding with both the Ministry of Lands & Natural Resources the Lusaka City Council to support the issuance of 50,000 titles in the year 2018 within Lusaka province and the issuance of 250,000 titles in the city of Lusaka. Therefore, the information they are capturing will result into the issuance of titles. Medeem is collecting very valuable and useful information. However, the information may not result into the issuance of titles unless and until there is a formal understanding with the Ministry of Lands, the institution is not responsible for issuance of titles across the country. Medici’s program is being done under the government’s National Land Titling Program led by Ministry of Lands and Natural Resources which is aimed at ultimately issuing miilions of titles over a seven year period. Medici will be producing 99-year titles.